Assets — User Guide

Who can use Assets

Your workspace must have the Assets module installed. Your role must include the relevant permissions (view, create, update, delete, restore, force.delete, assign, depreciate as needed).

Without assign, you only see assets assigned to you.

List

Open Assets from the sidebar (Operations area).

• Search by name, number, serial number, manufacturer, model, or location
• Filter by status, category, and assignee, or toggle My Assets
• KPI cards summarize total, my assets, unassigned, and counts by status
• The table shows the latest note; hover a truncated preview to read the full note
• Users with restore can filter Active / Include deleted / Deleted only, then Restore a soft-deleted asset from the row menu
• Delete permanently requires assets.force.delete (same posture as Vendors — not on default role maps)

Create & edit

1. Click New asset (shortcut: n when the list is focused and you have create permission)
2. Enter name (required). Optionally set status, category, manufacturer, model, serial number, location, purchase details, useful life in months, salvage value, depreciation start, warranty end, assignee, and — when those modules are installed — vendor or employee custodian. When Vendors is installed, use New beside the vendor picker to create and select a vendor inline (vendors.create)
3. Save — EloSync assigns the next asset number (AST-00001, …)

Edit from the row menu or the asset page. Focus search with Ctrl/⌘+F.

Assignment

Users with assign can set or clear the workspace assignee from the asset page or the create/edit form.

Assignees may be any active (non-suspended) workspace user, including workspace owners and users flagged Exclude from lead assignment (that flag is Leads-only). Suspended users are omitted from the picker. Clear assignee with Unassigned.

Vendor & employee links

• Vendor appears only when the Vendors module is installed
• Employee (custodian) appears only when the Employees module is installed

These are optional context links — Assets works without either module.

Depreciation

When Accounting is installed and your role has assets.depreciate:

• Post depreciation on the asset page posts one month for that asset
• Post depreciation on the Assets list posts that month for every eligible asset
• The first post capitalizes purchase cost: debit Fixed Assets 1500, credit Owner Equity 3000
• Each month debits Depreciation Expense 6500 and credits Accumulated Depreciation 1550
• Straight-line amount is (purchase cost − salvage) / useful life months. The last month takes any rounding remainder
• Retired and disposed assets are skipped. A month already posted is rejected on one asset and skipped in the batch
• An asset currency other than the workspace currency is not posted
• Without Accounting, the depreciation fields still save and no journal is written

The asset page shows accumulated depreciation, book value, the capitalization journal, and each posted month.

Notes & activity

• Notes — free-form notes on the asset
• Activity — timeline of create, update, assignment, note, and delete/restore events

Status

Status	Meaning
Active	In normal use
In repair	Temporarily unavailable
Retired	No longer in active use
Disposed	Written off / removed