Accounting — User Guide

Enable Accounting from Marketplace (free). Nav appears under Finance: Accounts, Journals, Transfers, General Ledger.

Chart of accounts

1. Open Accounts. A starter chart loads automatically the first time. Each row shows its current balance (from posted journals).
2. Use New account to add custom codes (code, name, type). Optionally set a parent account for hierarchy, and tick Header for non-postable grouping rows (headers cannot appear on journal lines).
3. For bank or cash wallets, set type Asset and tick Cash or bank account. Starter Cash (1000) is already cash/bank; add more banks the same way.
4. Starter chart also includes Tax Payable (2100) and Retained Earnings (3100). System accounts cannot be deleted or renumbered; accounts with posted journal lines cannot be deleted.
5. Soft-deleted custom accounts can be restored (or permanently deleted) via the trash filter when you have restore / force-delete permission.

Opening balances (trial balance)

To load a full opening trial balance (not just one cash/bank account):

1. Open Accounts → Opening balances (/accounts/opening-balances).
2. Enter a date and balanced debit/credit lines across postable accounts (headers are excluded).
3. Saving posts one multi-line opening journal. Debits must equal credits.

Set balance (cash & bank)

Balances are never edited as a stored field. On an active cash/bank account:

1. Open the account → Set balance.
2. Enter the target amount and date. Offset defaults to Owner Equity (3000); you can pick another active account.
3. Saving posts a journal for the difference only (ADJ- number). Increase: Dr cash/bank / Cr offset. Decrease: Dr offset / Cr cash/bank.
4. Recent adjustments appear under Balance adjustments on the account. Void reverses the linked journal (requires accounting.void).

Journals

1. Open Journals → New journal.
2. Set the entry date and memo.
3. Add at least two lines on the classic Account / Debit / Credit / Memo grid. Each line needs an account and either a debit or a credit (not both). Zero Dr/Cr cells stay blank; amounts use currency formatting.
4. Debits must equal credits before you can save. The list shows an Amount column for each entry.
5. Open the entry → Post to make it immutable and visible on the general ledger.
6. Posted entries can be Void (excluded from GL/reports; reason optional).

Transfers

Move money between cash/bank accounts without treating it as income or expense:

1. Open Transfers → New transfer.
2. Choose From and To (both must be cash/bank), amount, date, optional reference/memo.
3. Saving posts a journal immediately (Dr destination / Cr source) and updates both balances.
4. Open a transfer → Void to reverse the journal (reason optional).

Invoices & credit notes (when those modules are installed)

When Accounting is entitled:

• Invoices — Send: posts Dr Accounts Receivable (1100) / Cr Sales Revenue (4000) for the invoice total; links the journal on the invoice. Cancel voids that journal.
• Credit Notes — Apply: posts Dr Sales Revenue / Cr Accounts Receivable for the credit total; links the journal (applied credits stay irreversible).
• No backfill for invoices or credits issued before Accounting was installed.

Payments & expenses (when those modules are installed)

• Payments: choose Deposit to (cash/bank). On Post, Accounting creates Dr deposit / Cr Accounts Receivable (settles the receivable booked on invoice send).
• Expenses: on Mark as paid, choose Paid from (cash/bank) and optionally an expense P&L account (defaults to Operating Expenses). Accounting creates Dr expense / Cr paid-from.

General ledger

1. Open General Ledger.
2. Optionally filter by account and date range → Apply filters.
3. Review opening/closing balance and paginated line detail for posted journals only. Amounts are currency-formatted; journal numbers link to the entry.
4. Use Export CSV to download the filtered ledger.

Related reports

Install Financial Reports (requires Accounting) for Trial Balance, Profit & Loss, and Balance Sheet.